Privacy Notice

1. Data Controller

The Data Controller is the University of Camerino, Piazza Cavour 19/F, 62032 Camerino (MC), Italy.

Certified e-mail (PEC): protocollo@pec.unicam.it

2. Data Protection Officer

The Data Protection Officer of the University of Camerino may be contacted at: rpd@unicam.it or by certified e-mail (PEC) at rpd@pec.unicam.it.

3. Personal data collected

In connection with abstract submission and conference management, ASSISi 2027 may collect personal data including name and surname, e-mail address, institutional affiliation, city, country, information concerning authors and presenters, and information contained in the submitted abstract.

4. Purposes of processing

Personal data are processed for purposes connected with the organization and management of ASSISi 2027, including:

• receipt and management of abstract submissions;
• internal scientific evaluation of submitted abstracts;
• communication with corresponding authors and presenters;
• preparation of the conference programme and conference materials;
• management of conference participation and related organizational procedures;
• communication of information concerning subsequent publication opportunities associated with the Conference, where applicable.

5. Legal basis

Personal data are processed by the University of Camerino in the performance of its institutional activities and tasks carried out in the public interest pursuant to Article 6(1)(e) of Regulation (EU) 2016/679, as well as, where applicable, for the purpose of responding to requests made by the data subject and complying with applicable legal obligations.

Consent is therefore not required for processing that is necessary for the management of the abstract submission and Conference organization procedures.

6. Processing methods and authorized access

Personal data are processed using electronic and organizational measures appropriate to the purposes of the processing. Access to the data is limited to authorized University personnel and members of the ASSISi 2027 Organizing Committee involved in Conference management.

The abstract submission and management workflow uses institutional Microsoft 365 services made available by the University of Camerino, including Microsoft Forms, Power Automate and SharePoint.

7. Communication and publication of data

Personal data will not be communicated to third parties except where necessary for the organization of the Conference, for the provision of related services, or where required by applicable law.

For accepted contributions, authors' names and affiliations, contribution title and other bibliographic information may be included in the Conference programme and related Conference materials, in accordance with the declarations provided during submission.

8. Data retention

Personal data will be retained for the period strictly necessary to manage the Conference and the related scientific, organizational and administrative activities, and for any further period required by applicable legal, administrative or institutional obligations.

9. Mandatory data

The provision of data through the submission form is voluntary. However, fields marked as mandatory are necessary for the management of the abstract submission. Failure to provide such data will prevent completion of the submission procedure.

10. Rights of data subjects

Data subjects may exercise the rights provided for by Regulation (EU) 2016/679, where applicable, including the rights of access, rectification, restriction of processing and the other rights provided for by Articles 15–22 of the GDPR.

Requests concerning personal data protection may be addressed to the University of Camerino or to its Data Protection Officer using the contact details indicated above.

11. Further information

Further information concerning the processing of personal data by the University of Camerino is available in the University of Camerino Privacy Policy .

Last updated: October 2026